As announced earlier in the summer, the HPSC Board made the decision that to protect the health of other club members and volunteers, in order to participate in most in-person club events this season you will need to be fully vaccinated against COVID.
The first step will be to attest to your vaccination status on your member profile page, at the same time you acknowledge the Code of Conduct, Waiver, and Rowan’s law declaration after September 1st when membership renewal occurs. Any falsification of vaccination status will be considered as a breach of the HPSC Code of Conduct and will be subject to disciplinary review.
However, without confirmation of vaccination status the Long Trips Committee will not be able to arrange roommates or run close to full buses, that allow us to control the costs of trips. Or allow other portfolios to ensure only those fully vaccinated are participating in events.
Therefore, as a second step at some point during the fall, we are asking that members provide our membership team with proof of your vaccination status (i.e. 2nd shot vaccination certificate or federal vaccination passport announced last week) by emailing it to firstname.lastname@example.org. Only those on the membership team will have access to these emails and once they confirm your status by reviewing your document, all of your documents and emails will be deleted. The club will not be storing your private vaccination record.
PLEASE HOLD OFF SENDING YOUR DOCUMENTATION UNTIL AFTER SEPTEMBER 1 WHEN RENEWALS OPEN.
For those concerned about privacy, on the vaccination certificate, we only need to see the following information: Name; Date of 2nd vaccination; Agent (COVID-19); Dose – 2 of 2. All of the rest of the information can be blacked out.
If you feel uncomfortable in emailing your documentation, we will also be arranging for numerous in-person events (i.e. after each week’s SkiFit; other nights during the week at locations around the city) when you can show the membership team your proof, and they will note your status. If you cannot meet in person and are concerned about emailing your documents, we can arrange for a personal Zoom call where you can show your document. We will NOT be recording or taking screen shots.
Please note that to register for charter or long trips at our signup nights in September and October you will need to have at least attested on your member profile that you are fully vaccinated. As with all members you will also need to provide your vaccination document at some point prior during the fall. If you are not fully vaccinated by trip signup night, you will not be able to register for trips until you are (if spots are still available). If you have not had your second shot yet and want to sign up for charter or long trips, please arrange for your second shot so as soon as possible. At that point you can update your member profile page and send in/arrange to show us your vaccination proof document.
As mentioned earlier, you do not have to send in your vaccination proof right away. If you feel more comfortable doing so when the Federal vaccination passport becomes available that is fine. We just need to review your document prior to your first in-person event (please allow at least 5 days for our team to review and confirm your status – we are all volunteers so it might take time to get to). If you are signing up for a long or charter trip it should be before full payment.
For charter trips, you will likely be required to provide the newly announced federal vaccination passport to our tour company partners. As well, last week the Federal government also announced that proof of vaccination will be required for travel, including domestically, by plane, train, etc. And it makes sense to assume that long distance bus trips should also be included.
If you CANNOT be vaccinated due to a medical condition, and can provide a doctors note to our membership team simply stating this (without any medical diagnosis information) you will be able to have limited participation in club events this year, (i.e. drive up for a day trip and participate in lessons). However, as announced earlier you will not be able to register for any long or charter trips, or to go on the bus for daytrips.
We acknowledge that members have the free choice to not be vaccinated; however, we as the directors of the club have the duty to protect the health and safety of our club members and volunteers to the best of our ability. Until the pandemic is declared over in Canada, the best option for protection and moving to a more ‘normal’ environment is vaccination. If you are dissatisfied with this policy, we are truly sorry. We can, upon request, if you choose, to defer your membership for another year or refund your membership fee (however, your club seniority would be maintained), and we will welcome you back once pandemic measure are lifted.
President, High Park Ski Club